10 Ways To End a Business Letter

As a writer, you might enjoy finding fresh ways to express yourself, avoiding clichés. However, when it comes to ending a letter, it’s best to stick with familiar phrases. Just like starting with “Dear [Person’s Name],” you should feel at ease using different closing greetings. Let’s explore some of the top business letter endings you’ll encounter.

Yours truly

Like a basic navy blue jacket or a beige appliance, “yours truly” doesn’t stand out, and that’s a good thing. It says, “I believe how I sign off isn’t the most important part of this letter.”

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Yours truly,

[Your Name]

Sincerely

Another solid choice: essentially, “I mean what I say.” The goal of these sign-offs is to politely conclude the letter without drawing too much attention, and “sincerely” accomplishes just that.

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Sincerely;

[Your Name]

Thanks again

If you’ve already expressed gratitude once, why not do it again? Just be cautious not to overshadow your closing sentence, especially if it’s also about gratitude. You don’t want to end with an awkward “thanks again again.”

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Thanks again

[Your Name]

Appreciatively

This alternative can help you avoid repeating the word “thanks” too often. It also sounds smoother than “gratefully.”

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Appreciatively

[Your Name]

Respectfully

This sign-off carries a tone of deference, so ensure it suits the context. For instance, if you’re outlining issues to your landlord and ending with a mention of legal action, “respectfully” might not fit well.

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Respectfully

[Your Name]

Faithfully

If “respectfully” feels overly deferential, this one is slightly more formal. Always consider if it matches the tone you want to convey.

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Faithfully

[Your Name]

Regards

Dependable and restrained, like “sincerely” and “best,” but it offers room for customization. Add a gentle adjective like “best” to soften its formality.

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Regards

[Your Name]

Best regards

If “regards” alone feels too stiff, adding “best” can add a touch of warmth without being overly familiar.

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Best regards

[Your Name]

Warm regards

This sign-off adds a bit of warmth without assuming too much intimacy, making it suitable for more acquainted relationships.

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Warm regards

[Your Name]

Kind regards

A classy option that strikes a balance between formality and friendliness. It’s a safe choice if you want to maintain professionalism without appearing too formal or distant.

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Kind regards

[Your Name]

Best

While some find “best” too casual, it’s a popular default option for many. Decide for yourself what fits best for your letter’s tone and audience.

[Your Name]

[Your Position]

[Your Company/Organization]

[Your Contact Information]

[Recipient’s Name]

[Recipient’s Position]

[Company/Organization Name]

[Company Address]

[Date]

Dear [Recipient’s Name],

[Body of the letter]

Thank you for your attention to this matter. I look forward to your prompt response.

Best

[Your Name]

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10 Ways to End a Business Letter: A business letter is a formal document that can be used for a variety of purposes, such as official requests, announcements, and cover letters.

They can be written by a company to another company, or by an organization or professional to another individual. The body of the letter and the sender’s and recipient’s addresses are left justified and single-spaced. For the date and closing, tab to the centre point and begin to type.

Here, we are going to discuss the 10 Ways to End a Business Letter.