How to Insert and Remove Page Breaks in Excel

What are page breaks in Excel?

Page Breaks in Excel determine where a new page begins when printing a worksheet. They ensure that your data is neatly organized and fits within the confines of a printed page.

How to insert a manual page break in Excel?

Follow the below steps to insert a manual page break:

Step 1: Select the row or column where you want to insert the page break.

Step 2: Go to the “Page Layout” tab on the ribbon.

Step 3: Click on the “Breaks” dropdown in the “Page Setup” group.

Step 4: Choose “Insert Page Break” A dashed line will appear to indicate the page break.

How can I move a page break in Excel?

To move a page to a new location, follow these steps:

Step 1: Click on a Cell in the row or column next to the page break you want to move.

Step 2: Go to the “Page Layout” tab on the ribbon.

Step 3: Click on the “Breaks” dropdown in the “Page Setup” group.

Step 4: Select “Remove Page Breaks’.

Can I customize the appearance of page breaks?

Excel’s default page break lines are automatically inserted and cannot be customized directly. However, you can adjust row heights, column widths, and page margins to influence page break placement and appearance.

What should be done if the worksheet contains multiple page breaks?

If your worksheet contains multiple page breaks, you can manage and fine-tune their placements using the “Page Break Preview” mode. You can also adjust the layout and formatting of your data to ensure optimal page breaks.

Excel has the functionality to print its data directly from the Excel sheet itself. But here comes the problem, if you have data of 300 rows, then you cannot print the entire data on a single sheet of paper, data needs to be divided among different sheets equivalently. Excel can do this automatically. Excel distributes table data into different sheets. But what if we need to distribute our data in a custom user-defined format? Here comes the role of Page Breaks in Excel. Excel provides functionality to design your page breaks, and when or where to start or end your printing. Let’s learn how to Insert, Move, or Delete Page Breaks in Excel.