How To Write A Request Letter For Salary

Knowing how to write a request letter for salary can make it easy for you to include the important details in your letter. It is always advisable to keep a business request letter concise and in a formal tone. Follow these steps to write a salary request letter:

1. Include the address and date

Most business letters generally begin with an address and a date. To begin, include the recipient’s name, designation, and address. You can place the date at the top left of the letter or immediately following the recipient’s address.

2. Include the reference and subject

The subject line is an important part of a business letter as it can hold the recipient’s interest and let them know what to expect in the letter. Try to keep it short and within five to eight words.

Example:
Subject: Request for pending salary – Rohit Seth

3. Add a salutation

Enter an appropriate salutation. ‘Dear’ is a suitable salutation for business communication. You can also use ‘Respected’ if the recipient is a senior. Always greet the recipient formally using suitable titles. You can use the second name of the person after the salutation.

4. Write the first paragraph

In the first paragraph, you can introduce yourself and your dedication to the company in the first 1-2 lines. Remember to mention your role and your monthly salary. This can help set the polite tone of the request letter.

5. Write subsequent paragraphs

In these paragraphs, you can add the key details of the salary issue. You may include details like the pending salary amount, expected payment date and issues you are facing due to the delay. This can be in a single line or can extend to over one paragraph if you provide additional information relevant to the exact issue.

6. Add a conclusion

Once you have expressed the request clearly, you can conclude the letter in the following paragraphs. You can use sentences like, ‘I hope to hear from you at the earliest as this is a priority for us’. You can also write something like ‘Do let me know if you need further information’. It is better to avoid phrases like ‘Respond immediately’ or ‘Consider this urgently’.

7. Add a closure and signature

This is a critical component of any business letter, as it can help maintain the letter’s formal tone. You may use phrases such as ‘Sincerely’, ‘With warm regards’ and ‘Thank you’. Include your complete signature in a legible format. Below the signature, type your full name in bold.

8. Mention enclosures

Mention the enclosure to the left. If you have multiple documents, you may include a numbered list of the attachments. Remember to assemble the documents in the order specified in the letter.