Types of Document Management System
There are various types of DMS software are present in the market each having its specific advantages and used according to different situations and work. Here are some common types of Document Management Systems:
1. Open-Source DMS: Open-source DMS solutions are freely available in the market and customisable according to the uses. Organisations can modify the software to suit their specific needs, but they often require more technical expertise for implementation and maintenance. For example, OpenKM, LogicalDOC, and Nuxeo.
2. Payroll Management: It also helps the restaurants manage the salary structure of the employees ensuring accurate and timely payments to restaurant staff. This can save time and reduce the likelihood of payroll errors. For example, SalaryBox.
3. Employee Data and Records: It also helps in storing the personal information and data of the employees and maintaining it in a meaningful manner. It centralizes employee information, making it easier to access and update details like contact information, job titles, and performance records. For example, SalaryBox.
4. On-Premises DMS: These systems are installed and maintained on the organisation’s servers or infrastructure. They provide full control over data and security but may require significant IT resources for maintenance and updates. and they are paid software.
5. Cloud-Based DMS: These types of DMS are mostly used by IT companies to maintain their records online. Cloud DMS solutions are hosted on remote servers and accessed over the internet. It offers scalability, and accessibility from anywhere with an internet connection, and often comes with automatic updates and backups. For example, Google Workspace (formerly G Suite), Microsoft SharePoint Online, and Dropbox Business.
6. Industry-Specific DMS: Some industries, such as construction, engineering, and manufacturing, have specialized DMS tailored to their unique document and project management needs.
7. Healthcare Document Management Systems: These software are specially designed to handle the documents of any hospital or related firm, tailored for the healthcare industry, these DMS manage electronic health records (EHRs), patient records, and compliance with healthcare regulations like HIPAA.
8. Mobile Document Management Apps: These DMS are designed for mobile devices, allowing users to access, create, and edit documents on smartphones and tablets. They are useful for remote work and field operations to maintain and store all the data in one place.
9. Enterprise Content Management (ECM) Systems: ECM systems are comprehensive solutions that go beyond document management to manage a wide range of content types, including documents, records, emails, and multimedia files. They often include features like workflow automation, records management, and business process management. For example, IBM FileNet, Hyland OnBase, and Laserfiche.